In today’s digital world, it’s important to do what you can to make your business secure. Your physical data and records should also be protected to avoid having your private information stolen or lost. Below are 5 ways to protect your business’ data, both physical and digital.
1. Data Backups
All businesses must back up data on a regular basis. You cannot go about your business and not expect a disaster. You have to look at the worst case scenario. A power outage or a network failure could result in hundreds of hours of work lost. Make a plan to back up all of your important files regularly.
2. Digital Security
Digital security consists of the features on your computer that make it safe. An antivirus software is there to block invasions from computer viruses. Your network also needs a firewall to block the flow of unwanted traffic between computers.
Another side of digital security is credit card security. The average ecommerce store has SSL technologies put firmly in place. Whenever customers buy products on these websites, their credit card details are encrypted and protected from misuse. Hackers are not given access to the company’s collection of credit card numbers, social security numbers and other personal data.
3. Protection of Physical Paperwork
Protect the data found on your computer along with the data found on your papers. You can either scan these papers into the computer or store them in filing cabinets. Most people use USB drives nowadays, but filing cabinets are still commonly used. To avoid having the filing cabinets take up a lot of space, consider utilizing business storage from US Storage Centers in Phoenix, Arizona.
4. Document Shredding
Shred documents to protect the confidential information that comes from your business. You may have passwords, credit card numbers, bank account details and other secure data that cannot be spread around. You need to invest in a company that shreds all of the documents for you.
5. Passwords and Access Control
Secure your employees’ accounts with effective passwords, and change them regularly. You can request a password whenever someone tries to access the computer and open up important files, and have a specific administrator password that few people know for the critical data.
Data is a vital component of your business. Without data, you will not able to make financial transactions, hire employees or file taxes. Protect your valuable data as you run your business on a day-to-day basis.
